HGSafe is a comprehensive risk management system developed by sbPowerDev for Hills Grammar, an esteemed school in Australia. Designed based on the principles defined in ISO 31000, this tool aims to streamline risk management processes, provide a digital platform for managing risks and associated tasks, and ensure compliance with international risk management standards.
The Challenge
Before the implementation of HGSafe, Hills Grammar faced challenges in managing risks manually, which often led to inefficiencies, delays, and a lack of centralized information. The school required a robust solution that could automate manual tasks, improve collaboration, and provide real-time insights into risks and their mitigation
What did sbPowerDev do
Development: sbPowerDev designed and developed HGSafe, a user-friendly and secure risk management system tailored specifically for Hills Grammar. The tool incorporated ISO 31000 principles, ensuring a comprehensive and globally recognized approach to risk management.
Digitalization: The team successfully digitalized the entire risk management process, moving all risk data to the cloud and providing staff members with a digital platform to submit, review, and edit identified risks. This digitalization eliminated manual processes and enhanced efficiency.
Automation: sbPowerDev automated various aspects of risk management, including risk assessment based on a predefined Risk Matrix, risk mitigation processes with assignment and reminders, and the risk acceptance process. These automation features significantly reduced manual efforts and improved overall workflow.
Access Management: The team implemented access management based on user departments and business units, ensuring secure and controlled data access. This feature provided confidentiality and data integrity while allowing efficient collaboration.
Tech Stack
sbPowerDev utilized a combination of low-code development tools and Microsoft technologies to build HGSafe, the risk management system for Hills Grammar School. The tech stack included:
Microsoft Power Apps: sbPowerDev used Power Apps to develop the front-end application, providing a user-friendly interface and enabling rapid development of the risk management system.
Microsoft Power Automate: Power Automate was employed to automate various tasks within HGSafe, ensuring efficiency and eliminating manual errors. It facilitated seamless workflow automation and process optimization.
Microsoft Power BI: Integration of Power BI provided the risk management system with comprehensive reporting and data visualization capabilities. The HR team could gain valuable insights, monitor risk profiles, and make data-driven decisions.
Microsoft SharePoint: SharePoint served as the database and centralized repository for HGSafe. It securely stored risk data and facilitated seamless access, ensuring data integrity and collaboration among authorized users.
By leveraging these technologies, sbPowerDev created a robust and scalable risk management system that met the specific needs of Hills Grammar School while providing a user-friendly and secure environment for managing risks and associated tasks.
Conclusion
sbPowerDev utilized a combination of low-code development tools and Microsoft technologies to build HGSafe, the risk management system for Hills Grammar School. The tech stack included:
Microsoft Power Apps: sbPowerDev used Power Apps to develop the front-end application, providing a user-friendly interface and enabling rapid development of the risk management system.
Microsoft Power Automate: Power Automate was employed to automate various tasks within HGSafe, ensuring efficiency and eliminating manual errors. It facilitated seamless workflow automation and process optimization.
Microsoft Power BI: Integration of Power BI provided the risk management system with comprehensive reporting and data visualization capabilities. The HR team could gain valuable insights, monitor risk profiles, and make data-driven decisions.
Microsoft SharePoint: SharePoint served as the database and centralized repository for HGSafe. It securely stored risk data and facilitated seamless access, ensuring data integrity and collaboration among authorized users.
By leveraging these technologies, sbPowerDev created a robust and scalable risk management system that met the specific needs of Hills Grammar School while providing a user-friendly and secure environment for managing risks and associated tasks.
The Results
- Centralized cloud repository for identified risks and associated tasks
- User-friendly digital platform for risk submission, review, and editing
- Automated risk assessment based on a predefined Risk Matrix
- Digitalized risk mitigation processes with assignment, reminders, and task management
- Automated risk acceptance process, eliminating manual approvals
- Access management based on user departments and business units
- Archiving and activation of risks as per school requirements
- Email notifications for timely updates and reminders
- Cross-platform accessibility on mobile, tablets, and laptops
- Power BI reports for insights on risk profiles across departments
